Dynamic Time

Description

A simple calendar-based timesheet and timecard plugin for your WordPress website. This WordPress timesheet can record hours & notes on weekly, bi-weekly, monthly or bi-monthly schedules, including automatic overtime calculations. Dynamic Time is mobile compatible and integrates with existing WordPress users.

Features

Automatic Overtime calculations, configurable by user, even across pay periods

Multiple Time Punches per day with Predictive entry

Fully Configurable Pay Periods, including notes & bonus amount field

Approval Process between user, supervisor and payroll

Automatic User Integration with existing WordPress users

PRO Features

Custom Categories – Supports custom PTO and Regular Categories

PTO Banks – With Automatic Annual Accruals

Signature Pad – Mobile and desktop compatible

Reporting Tools – Filter and total time entries

CSV export – Compatible with Excel

Screenshots

  • Timesheet set up for bi-weekly pay period
  • Settings Page with user list of entries

Installation

  1. Upload the plugin files to the /wp-content/plugins/dynamic-time directory, or install the plugin through the WordPress plugins screen directly.
  2. Activate the plugin through the \’Plugins\’ screen in WordPress
  3. Visit Dynamic Time from the WordPress admin menu to configure settings

FAQ

Does this plugin have a user limit?

This plugin works with an unlimited number of users/employees.

How do users get started?

To get started, users just need a WordPress login and the URL to the page where the shortcode is pasted. Once they save time, it will show up to administrators in the Dynamic Time admin page.

Do I have to use the [dynamicTime] shortcode?

No, if your users have access to the WordPress dashboard they can click Dynamic Time in the main WordPress menu. If a user is not an administrator they will only see their timecard on this page.

How do I make sure time and pay rates are private?

WordPress administrators (with list_users permission) can see all users’ time and pay rates. If a user is not an administrator or an assigned supervisor to someone else, they will only be able to see their own timecard. Any user that views the page where the shortcode lives (that is not logged in) will be redirected to login first.

Why can’t I submit my timecard for approval?

Users cannot submit time until approx one week within the time period ending. This is to prevent users from accidentally submitting time too early. If you are an administrator you can bypass this requirement by viewing the timecard from the Dynamic Time admin page.

Will supervisors receive notification that a timecard is submitted?

Yes, supervisors can be assigned to every user, also a payroll admin can be assigned as a whole. If a supervisor is assigned, an email will be sent to them when a user submits a pay period for approval. If a payroll admin is assigned, an email will be sent to them when a supervisor approves a user’s pay period.

Do supervisors require a particular role?

Supervisors are not required to hold any particular type of role, although providing supervisors with WP Dashboard access (minimum Reader role with moderate_comments capability) will allow users assigned to the supervisor to be displayed in a list.

Biweekly time period does not begin on the correct week

If your schedule is set to Biweekly, you may alter the beginning week by clicking the dates at the top of the timecard to advance in one week increments, forward or reverse. Once the beginning week is correct, continue to use the arrows on the left and right to navigate between pay periods.

Why do time periods appear differently between admin and user screens?

Ensure that the pay period beginning and end dates match up on both the admin screen and user screen. Click the blue dates at the top of the timecard to advance in one week increments, forward or reverse.

Can I add more time labels instead of just Reg (Regular Time) and PTO (Paid Time Off)?

The plugin was designed around just a few types of time, Reg, PTO, and automatic overtime. If more categorization or labels are needed, we recommend using the notes section (on each time entry) as an additional field. In the PRO version, an additional dropdown is offered for categorization and note sections can be filtered.

I have selected bi-weekly pay periods but the period needs to begin on week 2 instead week 1

Each user can click the date at the top of the timecard (week 1 to go back, week 2 to go forward) to increment one week on a bi-weekly schedule. This alignment will be necessary only the first time they use the plugin.

Why can’t I find a user in the supervisor menu?

If you have more than 1000 users, the plugin will display the last 1000 active users in the supervisor dropdown menu. If a user doesn’t appear on the list, have that user log into WordPress, then reload the Dynamic Time admin page.

I am finding time or date inconsistencies on the timesheets

Dynamic Time uses javascript to obtain local system time. If the user is in a private/incognito tab or on a browser that doesn’t support js, the time entry might be inaccurate.

How do I delete users?

User management is accomplished through the native WP user profiles. Deleting users is not necessary, as idle users will fall off the main entry list if no time is received in the last month. To reduce accidental loss data, Dynamic Time does not automatically delete time entry data if a WP user is deleted.

How do I delete entries?

To remove a previously saved time entry in simple entry mode, just type -0 (negative zero) into the hours field. To remove an entry in itemized mode, adjust clock-in and clock-out times to the same time.

How is overtime calculated?

Overtime is designated on the status dropdown menu, next to each user’s name. There are two types of overtime supported, ‘Standard FLSA’, and ‘California’. FLSA considers overtime as time and a half for hours worked in excess of 40/hours per week. California considers overtime as time and a half for hours worked in excess of 8 hours/day or 40 hours/week. ‘Exempt’ status will not apply overtime under any condition.

Can I change the timecard color?

The front end timecard primary color can be changed by declaring the css variable –dyt_clr. For example, pasting :root{–dyt_clr:darkred!important} below the timecard shortcode will display the timecard in dark red.

Where can I get more information on Dynamic Time PRO?

Dynamic Time PRO provides reporting tools useful for larger groups of employees, including copying & paste data into Excel, table based overviews, and searching employee note fields.

Reviews

March 3, 2023
Rhett and the team are very responsive and gracious with their time. While I’ll only installed the plugin on a testing site at this time, Rhett is making it more likely to go into production and more likely to move over to the pro version. The plugin is user-friendly, customizable, and adaptable to different industries and requirements. It provides appropriate security measures to safeguard sensitive data on a user-role basis. Dynamic Time has a responsive support team and resources to assist users whenever they encounter issues. This plugin will likely boost productivity and transparency for the company it is planned for, saving time and resources that are currently be incurred through manual time tracking.
August 25, 2022
We originally got this plugin for one of our websites and had some addition features that we wanted to be added for our company. Rhett took every request that we asked for and made it a reality and now this is the perfect addition to our company that does everything we need it to! Great support from a great team!
August 19, 2022 1 reply
This has some nice functionality built into it. There is a bug that doesn’t allow a time sheet to be corrected to 0 time in a week. Let’s say the employee was on unpaid time off for a week but accidentally entered a day of time. When the payroll admin fixes it by deleting the value or changing it to zero you will find that the change doesn’t save. For some reason it will not allow a week to have 0 hours. Another bug is that after submitting, processing, approving, a timesheet and then you click the “return to admin” link you will find that the change you submitted isn’t reflected on that main screen. Should add a step to refresh the data on that screen. This solution has a lot less configurable options than some others I’ve looked at. Although out of the box it seems to have what most would need. It’s just not fully adaptable maybe to everyone’s needs. Some reporting/accounting features and more timesheet settings and display options would make this incredible
February 10, 2022
I was looking for a time sheet plugin, and this one is excellent for what my team needs! Pros of Dynamic Time: Define your time/pay period, such as biweekly, monthly, etc. My team uses the monthly option. Users can edit their own time sheets. This is perfect for teams that trust their workers to correctly edit their hours, such as trusted contractors. Users submit their time sheets for approval. Most importantly, users can only edit their own hours, not other users’ hours. Workers and supervisors can print out time sheets. My Reasons to Choose Dynamic Time instead of All-In-One Time Clock: Workers only being able to edit their own hours seems like it should be obvious, but I encountered an issue when I previously tried the All-In-One Time Clock Lite plugin. The issue was that my team’s workers all have the capability of editing posts, so that we use our WordPress posts as a company wiki. (This was accomplished using the Members plugin to create a Wiki Author role that can edit posts but not pages). So, the issue with All-In-One Time Clock Lite was that it gives access to editing user shifts to any user who can edit posts, which resulted in our users being able to edit each other’s shifts. This was a deal breaker for my company being able to use the All-In-One Time Clock plugin. I was pleased that Dynamic Time offers such excellent features to be able to see the hours throughout the pay period very clearly for both the worker and the supervisor. This is much better for our company. Cons: At the time of this writing, the plugin does not appear to have been tested with the latest version of WordPress. I hope the developer will fix this in the near future. User interface/user experience feels a bit clunky. It only takes maybe 5-15 minutes to get used to the interface, but that can seem like a long time for potential customers examining the plugin. (I recommend the developer check out the TeamTime app for Basecamp for ideas of how to improve user interface/user experience.) I think the 1-star “poor punch in punch out for employee” review was due to the UI/UX turning a customer away; also, though Dynamic Time now offers a punch-in/punch-out only feature, it does not look as nice as competitor punch-in/punch-out time clocks; this can turn customers away from the greater functionality of Dynamic Time. Style. Similar to user experience, I recommend some improvements to the style of the plugin’s time sheets so that they look more appealing. (I used the Code Snippets plugin to add CSS that removes the dropdown option for PTO, since my small hobby business doesn’t use paid time off, and the dropdown containing PTO just occupies space and makes the time sheet look more clunky without offering any useful feature for our company at this time. Fortunately, CSS did the trick. I might try using CSS to improve the appearance of other portions of the time sheet, as well, at some point.) Printout shows the site brand/favicon much too large. This is because my site used a large favicon size (so that it looks good on all displays). The printout fails to reduce the favicon size for the purpose of printing. This results in the favicon occupying nearly a whole page of the printout. This is a small nitpick, because it is a great feature just to allow such easy printing of the timesheet. These cons are all pretty small concerns, overall. I write these as opportunities for improvement, for the developer to consider. Since these are small concerns, I still give this plugin a perfect score rating for solving my team’s needs.
April 27, 2021
This plug in provides a great online timesheet system. The support and service offered is exceptional. Queries have been responded to very quickly and in a very easy to understand way. I recommend this plug in to anyone seeking an online timesheet system.
March 19, 2021
Very good plugin, and believe me i have tested a lot of timesheets apps and this one rock solid ! and more over this, support (Rhett 😉 ) is unbelievable. Thanks Rhett!
Read all 20 reviews

Contributors & Developers

“Dynamic Time” is open source software. The following people have contributed to this plugin.

Contributors

“Dynamic Time” has been translated into 4 locales. Thank you to the translators for their contributions.

Translate “Dynamic Time” into your language.

Interested in development?

Browse the code, check out the SVN repository, or subscribe to the development log by RSS.

Changelog

5.1.11

  • Compatibility with WP 6.6

5.1.9

  • Adjusted nonce check logic.

5.1.8

  • Bug fixes to newline rendering in note fields.

5.1.7

  • Updates to setup and hour input increments.

5.1.6

  • Minor updates to pdf print.

5.1.5

  • Minor bug fixes to pto.

5.1.1

  • Bug fixes, Visual enhancements, support for split bank pto.

5.0.17

  • Minor bug fixes to profile links, permissions, and name cache.

5.0.16

  • PTO category improvements.

5.0.15

  • Removal of legacy code. Minor bug fixes.

5.0.14

  • Improvements to deleted user handling & archival. Minor bug fixes.

5.0.12

  • Bug fixes to user level period length.

5.0.11

  • Improvements to display-all option, name fetching, and deleted users.

5.0.9

  • Minor improvements and readme updates.

5.0.8

  • Improved diagnostics.

5.0.7

  • Minor improvements to current period submission logic, current signer assignment.

5.0.5

  • CSS refinements. Predictive entry toggle. Entry default control improvements. Punch setting bug fixes.

5.0.4

  • Bug fixes for contributor role in admin view. Persistent settings fix.

5.0.3

  • JS bug fixes for time period cycling.

5.0.2

  • Signature pad support. Print view improvements. Numerous bug fixes. Setup refinements. Rendering improvements and shortcode max_width option. Highlight current day timezone fix. Exempt defaults.

4.2.15

  • Allow rate values more than 99.99.

4.2.14

  • Readme SEO updates.

4.2.11

  • Use WP site title in approval email instead of from Dynamic Time.

4.2.9

  • Compatibility with WP 6.3

4.2.8

  • Fix for excessive backslash escape chars in notes and categories.

4.2.7

  • New period per user to default to last created user period.

4.2.6

  • Setup improvements.

4.2.5

  • Improved user filter for entry module.

4.2.3

  • Bug fix to summary timestamps in admin view.

4.2.2

  • CSS admin icons, ensure no text-decoration applies.

4.2.1

  • Stability improvements. Change logic retrieving last submitted and approved timestamps in entry module.

4.1.5

  • UDF sql prepare() bug fix.

4.1.4

  • Bug fix: Re-escape chars in notes.

4.1.3

  • Bug fix: Approval timestamps. Updated query function for period data.

4.1.2

  • Addition of human date to period table. Various bug fixes affecting period end timestamps and user period dates.

4.0.9

  • Misc var escaping. Consolidated SQL prepare into UDF. View notes on entry hover. Switch df_date generation from JS to PHP for consistency between users.

4.0.6

  • Obtain current day from php instead of JS.

4.0.5

  • Added CSS classes to calendar days.

4.0.4

  • CSS bug fix to nav buttons.

4.0.3

  • Update to biweekly period adjustment setup.

4.0.2

  • Punch only entry setting JS bug fixes.

4.0.1

  • General improvements. User dropdown menu bug fixes.

4.0.0

  • Multisite compatibility. Overtime bug fixes. PRO Upgrade improvements. Biweekly schedule sync to admin. Submitting & Approving IP logging.